Office Circular No 12/14 – Police Office Manager
Australian Federal Police
The Australian High Commission, New Delhi, is seeking applications for the position of Office Manager for the Australian Federal Police section. This position reports to the Counsellor (Police Liaison). Due to the timeframe required to obtain security clearances, it is expected that the successful candidate will take up their position in the first quarter of 2015.
The job description for the position is attached. Also attached are the selection criteria that the Interviewing Committee will use to assess applicants’ suitability for the position. Applicants must address each of the selection criteria and provide contact details of at least two referees. Applications that do not specifically address the selection criteria will not be considered. Further information on selection criteria is available on our website http://www.india.highcommission.gov.au
Subject to the successful completion of a three-month probationary period the successful applicant will be offered a two-year contract of employment. The contract maybe extended subject to agreement between the employer and employee.
The position is deemed to be the top level of Broadband Level 4 (BB) on the existing salary scales which encompasses a salary range of Rupees 151,758 to Rupees 180,999 per month.
Australians with dual citizenship will not be cleared to work in DFAT missions if the secondary citizenship is that of the host country.
Applications should be submitted at the Australian High Commission, 1/50G Shantipath, Chanakyapuri, New Delhi 110021 or lodged electronically at [email protected] by close of business 31 July 2014. No late applications will be accepted and only the shortlisted candidates will be contacted.
JOB DESCRIPTION
The Australian Federal Police (AFP) New Delhi Office has responsibility for liaison with the law enforcement authorities of India, Nepal and Bhutan.
Under the Counsellor (Police Liaison)’s broad direction, and with a high level of independence, the Office Manager (OM) will manage the administrative and support operations of the AFP New Delhi Office, including work that is “sensitive” in respect to AFP Policies and Procedures. Duties of the OM include management of finances, property, procurement, projects, travel, liaison and supervision of Locally Engaged Staff. The OM maintains awareness of AFP’s operational activities and responsibilities and assists the Counsellor with reporting.
The key responsibilities for this position are:
Program Management/Support (including performance monitoring and quality)
• Provide Operational and Project support to A-based staff, maintain awareness of policing operations of the Office, triage incoming tasks and requests for assistance;
• On behalf of the Counsellor, report on operational activity through formal AFP reporting systems. Manage “sensitive material” accessed in a confidential manner;
• Assist in the preparation and submission of law enforcement reports; Maintain proficiency in the use of the Microsoft Office suite of software;
• Work with a high level of independence and responsibility in consideration of the “sensitive” nature of the information being accessed and utilized;
Policy Development/Implementation
• Assist the Counsellor with preparation of projects in capacity development and training for law enforcement partners, including logistical and financial advice and support.
• Oversee and analyse Project outputs to enable efficient reporting to both internal and external stakeholders; Work to support implementation of Policy initiatives and Policy driven changes;
Communication and Liaison
• Liaise with other law enforcement agencies, foreign missions and Government of India organizations in support of AFP activities. • Maintain a contact information database for operational and supplier relationships, maintain commercial relationships with key suppliers and project management partners.
• Monitor and report on “classified” cable and “sensitive” intelligence material to A-based staff.
• Liaise and communicate directly with AFP Headquarters on administration and reporting activities , including matters of a “sensitive and classified” nature;
• Make decisions based on professional judgment with an awareness of the impact to the AFP and the need if required to refer to the Counsellor;
Administration and Finance and/or Information Management
• Manage the financial activities of the office, including accounts payable, financial expenditure acquittals, budget management, management of financial records including “sensitive and confidential” data;
• Maintain relationships with the AFP Headquarters’ Finance Section and ensure compliance with relevant regulations and procedures. Maintain knowledge of all financial procedure and administrative frameworks and comply with same;
• Maintain responsibility for oversight and reporting on office expenditure, capacity development project and new policy initiatives.
People Management/Teamwork
• Manage locally engaged staff, including directing daily duties and function as their key reporting line Manager.
• Manage and coordinate travel itineraries and schedules for meetings for the A-based staff and visiting officials; assist in organising and coordinating official functions.
• Work in a “team” environment that requires both interaction and independence so as to lead to successful outcomes as required by AFP initiatives;
Representation
• Perform Representational activities as directed by the Counsellor, including escorting official delegations.
SELECTION CRITERIA
1. The applicant must be an Australian citizen and must be able to obtain and maintain an Australian Government Security Clearance.
2. Have highly developed interpersonal, written and oral communication skills in English.
3. Have demonstrated, ability in Office Management including in financial administration, highly developed organizational and administrative skills and a high level of confidential and ethical work practices;
4. Have demonstrated skill in the utilization of information technology, particularly the Microsoft Office suite of programs; and a demonstrated ability to learn and apply information technology skills using a database application;
5. Have demonstrated ability in working in a professional environment where both judgment and management skills are exercised in a confidential manner.
6. Have an understanding of the role of the AFP; and an awareness of Australian and Indian law enforcement.